Office & Administration Manager (m/f/d)

We are looking for a reliable and highly organized Office & Administration Manager (m/f/d) to support our growing international organization.

CS-International GmbH operates in the trading card game, brand marketing, retail, events and entertainment industries. As our business continues to grow, our internal structures and international operations are becoming increasingly complex. We are therefore looking for someone who enjoys creating structure, taking ownership of administrative matters, ensuring that important tasks, documents and deadlines are handled reliably.

In this versatile position, you will be a central point of contact for our management team, employees, candidates, service providers and external partners. Your responsibilities will cover general office management, supporting/helping at recruitment and people operations, corporate administration and the coordination of our international entities.

• Managing general office administration and day-to-day office organization
• Handling a wide range of administrative and organizational tasks
• Supporting the management team with documents, correspondence, appointments and follow-ups
• Supporting recruitment processes, including communication with applicants and coordination of interviews
• Assisting with onboarding, employee documentatio  and other people operations matters
• Communicating with employees, candidates, service providers, tax advisors, payroll providers and public authorities
• Preparing, organizing and maintaining contracts, corporate documents, internal records and other important documentation
• Coordinating administrative matters relating to our international entities 
• Researching administrative requirements and procedures in different countries
• Supporting the establishment and administrative setup of additional international entities
• Maintaining corporate information, authorizations, responsibilities, and statutory documentation
• Working closely with the management team and our HR and finance functions
• Helping us continuously improve and document our internal administrative processes

• Completed commercial or business administration training or equivalent professional experience
• A structured, accurate and independent approach to work
• Strong organizational skills and the ability to manage several tasks and deadlines simultaneously
• A proactive mindset and the confidence to follow up on missing information or unresolved matters
• Confident use of Microsoft Office applications
• A professional and dependable manner, combined with a high level of discretion
• Very good written and spoken German
• Good written and spoken English
• Willingness and ability to independently familiarize yourself with new administrative and international topics

• Professional experience in office management, executive assistance, HR administration, or commercial administration
• Knowledge of bookkeeping, preparatory accounting, DATEV, or ERP systems
• A basic understanding of corporate structures, subsidiaries, shareholdings, or holding companies
• Experience working with tax advisors, payroll providers, public authorities, or international service providers

• Dutch or Japanese language skills
• A valid Class B driving licence